One of the challenges of working with rich data models underneath the OpenText Documentum solutions, is that content is no longer only stored inside documents. Relevant information is nowadays also captured as metadata on top of both contentless and content rich objects. On top of that, there is business value in the context – often visualized through a well-designed user interface – of all this information. The state of that context changes over time through changes in one or more elements. A decision based on a certain state of that context requires that this state is to be preserved. If not, then the simple question “what was the state of all information elements that we based this decision on” remains unanswered forever. With the release of Informed Products’ Metadata Publishing Tool for OpenText Documentum (MDPT), you can now solve this challenge easily.
From a functional perspective, the Metadata Publishing Tool collects its input from the configured sources – typically metadata from the data model. In this step, it honors all restrictions that are enforced by the Documentum content server including the security permissions of the account under which this step is executed.
The next step is the rendering of the collected data according to the configured template. In this step, various content transformations and filters can be applied. The result is a PDF document.
The last step is the preservation of that document in the repository according to the configured rules. This includes a.o. the content type, metadata values and permissions.
Typical Use Case
A typical use case is the preservation of a case dashboard within a Documentum xCP application as illustrated above. When the Metadata Publishing Tool has processed the information context of this dashboard, a PDF document is produced. The image on the right shows a snippet of such a PDF.
The Metadata Publishing Tool requires a Java execution environment and is pre-configured for Documentum Content Server 7+ and xCP 2+.